IEEE Region 8 & IEEE HAC Call for Proposals for Community Intervention Projects

IEEE Region 8 and IEEE HAC are partnering to conduct a special Call for Proposals to support SIGHT Groups in Region 8 who would like to implement community intervention projects to address local community challenges.

IEEE R8 Humanitarian Activities Committee takes a futurist approach to support innovative methods in underserved communities in the region that develop solutions to improve livelihood. With this call, the Committee aims to support SIGHT Groups in Region 8 with great initiative and creative ideas on how to address challenges in their local, underserved communities using technology. Proposed projects must have a sustainability plan, demonstrate community buy-in, and be cost-effective, environmentally sustainable, trust-enhancing, relevant to users and the community, and accessible.

Any local community challenge that can map back to the UN Sustainable Development Goals (SDGs) can be considered.

Awards from US$1,000 to US$3,000 will be made to projects that present a convincing plan to a) understand the real needs of a local community or stakeholder organization and b) complete in no more than six months’ time a project that improves the livelihood of an underserved community through the use of technology to address those local community challenges. 

Projects must have a good connection to the local Region 8 SIGHT Group and engage a significant[1] number of IEEE members.

Projects MUST comply with all national/federal, state, and local laws, guidelines, safety codes, and restrictions.

All projects that involve children must follow IEEE Guidelines for Working with Children. Any project funding will be contingent on policy compliance.

[1] “Significant” will depend on the scope of the project. Project teams should make a concerted effort to involve as many IEEE members as appropriate for the project. 

Submission Timeline

1 June 2022 – 30 June 2022 at 11:59pm UTC.

How to Apply

Applications must be submitted via the IEEE HAC/SIGHT Online Funding Opportunities Portal. First time applicants will need to create a user account in order to submit a proposal. As this call is only offered to Region 8 SIGHT Groups, applicants will need to use an access code that was sent by direct email to all Region 8 SIGHT Group Officers to view the application form. If you belong to a Region 8 SIGHT Group and did not receive an access code, please write to sight@ieeer8.org.

Please download the template files which are required to complete the online proposal:

Applicants are encouraged to use the Proposal Complete Checklist to ensure their proposal meets all the criteria to advance to the evaluation stage of the process and be considered for funding.

Resources for Proposal Writing

Applicants may prepare by taking advantage of the HAC/SIGHT educational resources on submitting strong proposals.

Legal, Compliance, & Risk

Humanitarian technology and sustainable development projects, due to their real world nature, may involve a certain amount of risk. It is imperative that potential risks are acknowledged and mitigated wherever possible. IEEE has taken steps to mitigate several of these risks. While not a comprehensive list of risks or mitigation strategies, please review the following carefully:

  • Projects MUST comply with all national/federal, state, and local laws, guidelines, safety codes, and restrictions. 
  • All IEEE Volunteer travel and associated meetings must adhere to all appropriate guidance from cognizant local public health authorities. Local policies around meetings and travel vary across the globe and continue to evolve. Volunteers engaged in IEEE related travel and in-person activities acknowledge the continuing risk of exposure to COVID-19. Volunteers should understand that IEEE will not indemnify them for any health risk or economic or other loss resulting from exposure to COVID-19 during IEEE activities. IEEE will not reimburse costs associated with mandatory or self-quarantine or isolation associated with IEEE Volunteer travel. If there is a risk of quarantine on entering or departing an area, IEEE Volunteers should instead plan to participate virtually when possible.
  • IEEE is subject to the full range of U.S. economic sanctions and export control laws and as such IEEE may not be able to provide certain services to certain designated countries or entities or individuals from those countries or entities. A more detailed description of OFAC, economic sanctions and embargoes applicable to IEEE can be found at https://legal.ieee.org/compliance/ofac
  • All projects that involve children must follow IEEE Guidelines for Working with Children. Any project funding will be contingent on policy compliance.
  • In the event the project collects, uses, processes, or otherwise involves the personal data of any individual, the grantee agrees that they shall, to the maximum extent possible, respect the privacy of those individuals. Grantee will comply with all applicable data privacy laws or regulations. 
  • Projects developing a medical technology device must collaborate with medical professionals and/or organizations. Region 8 & HAC funds may not be used for a) tests of medical equipment on people/animals or b) mass production and/or deployment of devices that require but have not yet undergone the appropriate regulation, such as government approvals. Medical device manufacturing and deployment are highly regulated fields and may require partnership with and approval by relevant national/federal, state, and/or local authorities. 
  • All projects considered for funding will be shared with the IEEE Office of Risk and Insurance Management Services (ORIMS) and, in some cases, the IEEE Legal & Compliance Department, for their review prior to final decision. 
  • Projects must avoid any actual, potential, or perceived conflicts of interest. Project teams must abide by the IEEE Principles of Business Conduct. For more information on what should be disclosed and how to avoid conflicts of interest, see the HAC website
  • Projects selected must agree to the HAC/SIGHT Intellectual Property Policy as a condition of funding. 
  • Legal agreements between IEEE and external entities must be vetted by IEEE Legal prior to signing. 
  • Funds will not be disbursed to individuals or external organizations. All funds must flow through a local IEEE OU – generally the local IEEE Section. Any funds that are not used according to the approved budget will be returned to Region 8 & HAC.
  • Please note that, depending on the nature of a project, additional review may be required at any stage of the project.

Contact

Do you have any questions you wish to ask about the potential suitability of your proposal? If in doubt, please contact the Region 8 Humanitarian Activities Committee at sight@ieeer8.org before developing and submitting your proposal.